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Constitution
1 Title
1.1 The name of the organisation shall be Northamptonshire Hockey (hereinafter referred to as "The Organisation").
1.2 The Organisation shall be situated in the county of Northamptonshire
1.3 The Organisation shall be the governing body for all hockey in Northamptonshire played to the Rules of the Game authorized by the Hockey Rules Board and the International Hockey Federation or to such other rules as approved by Hockey England Limited.
2 Aims and Objects
2.1 To encourage, promote develop and coordinate hockey for all adults, young people and children in clubs and schools in the county of Northamptonshire.
2.2 To select and train players to represent the County of Northamptonshire.
2.3 To arrange County matches and tours.
2.4 To organise umpiring and umpire education and maintain and improve standards of umpiring.
2.5 To organise coaching and coach education and maintain and improve standards of playing and coaching.
2.6 Raise funds by any means approved by the Executive.
3 Constituent Bodies
3.1 The following County Hockey Associations, each of which shall be bound by this constitution, shall be the constituent bodies of the Organisation:
3.1.1 Northamptonshire County Women’s Hockey Association
3.1.2 Northamptonshire County Hockey Association (Men)
3.1.3 Northamptonshire Mixed Hockey Association
3.1.4 Northamptonshire Schoolgirls Hockey Association
3.1.5 Northamptonshire Schoolboys Hockey Association
3.1.6 Northamptonshire Hockey Umpires Group
4 Officers
4.1 The officers shall be President, Vice President, Honorary Secretary and Honorary Treasurer. They shall be elected at the Annual General Meeting and shall hold office until the conclusion of the next following Annual General Meeting.
4.2 The President and the Vice President shall not be from the same local Hockey Association
4.3 The President shall not serve for more than a total of two consecutive years.
4.4 The Vice-President will be Chairman elect and shall not serve for more than a total of two consecutive years.
5 Executive
5.1 Subject to the over-riding powers of a General Meeting, the Organisation shall be governed by an Executive comprising of the Chairman and one delegate from each of the following Associations
5.1.1 Northamptonshire County Women’s Hockey Association
5.1.2 Northamptonshire County Hockey Association (Men)
5.1.3 Northamptonshire Mixed Hockey Association
5.1.4 Northamptonshire Schoolgirls Hockey Association
5.1.5 Northamptonshire Schoolboys Hockey Association
5.1.6 Northamptonshire Hockey Umpires Group
And the following individuals (ex officio)
5.1.7 The Regional Development Officer.
5.1.8 Local Authority Representative.
5.1.9 County Disciplinary Administrator.
5.2 The Executive may invite to any of its meeting such persons as it may think fit. Such persons shall not have the power to vote.
5.3 Each member shall have one vote except for the Regional Development Officer, Local Authority Representative and County Disciplinary Administrator, who shall not have the power to vote. The President shall also have a casting vote.
5.4 A quorum shall be six voting members.
5.5 Meetings
5.5.1 At least four meetings shall be held in each term of office.
5.5.2 If the President is unable to attend a meeting, the voting members present shall appoint one of their number to be Agenda Chairman for that meeting.
5.5.3 Nominations for any elections or appointments to be made by the Executive shall be seconded and accompanied by the written consent of the nominee. Such nominations shall be received by the President at least 21 days before the meeting at which such appointments are to be made. Exceptionally, with the permission of the majority of the Executive, and provided the consent of the nominee has been obtained, nominations may be made at the relevant meeting. All nominations must conform to Section 4.
5.5.4 A special meeting of the Organisation:
5.5.4.1 May be called by the President or
5.5.4.2 Shall be called by the President, upon receipt of a requisition signed by four members of the Executive. The President shall convene the meeting within one calendar month of the requisition.
6 Membership
6.1 Full Membership, which shall be the only category of membership available to clubs and schools, shall be by affiliation and shall be open to associations, clubs and schools within the jurisdiction of the Organisation. All affiliated clubs and schools shall be bound by this Constitution.
7 Finance
7.1 The assets of the Organisation shall be vested in the Trustees of the Organisation who shall deal with them in such a manner as the Executive or a General Meeting may, from time to time, direct for the benefit of Northamptonshire Hockey.
7.2 The income of the Organisation shall be derived from the affiliation fees of members and, subject to the approval of the Executive, from any other appropriate source. Such income shall be used for the furtherance of the aims and objects of the Organisation as defined in Section 2, and for such other purposes as a General Meeting or Executive may determine.
7.3 Affiliation fees shall be determined by the Annual General Meeting and shall be due by 1st November in each year and if not paid by 30th November, be increased by 10%.
7.4 Any member whose fee has not been received by 31st December shall be removed from membership of the Organisation. Such members may apply for re-instatement on payment of any outstanding affiliation fees due.
7.5 The Income and Expenditure Account, Balance Sheet and all subsidiary accounts shall be made up to 31st March in each year.
8 Trustees
8.1 The Executive shall appoint Trustees, who shall invest in their own name on behalf of the Organisation, such of its funds as the Executive may, from time to time, direct. These appointments shall be confirmed by the Executive annually.
8.2 The number of Trustees shall be no fewer than two nor more than four.
8.3 The Executive may appoint a new Trustee to fill any vacancy in the number of Trustees.
9 General Meetings
9.1 Annual General Meeting
9.1.1 The Annual General Meeting shall be held in each year in May on a date and at a venue to be decided by the Executive.
9.1.2 Notice of the Annual General Meeting, a list of nominations for Officers, a copy of the Agenda and of the Annual Accounts shall be sent to each member as defined in Section 6.1 at least 28 days before the date of such meeting.
9.1.3 All General Meetings are open
9.1.4 Business to be transacted:
9.1.4.1 The election of Officers
9.1.4.2 The presentation of Accounts
9.1.4.3 The presentation of Annual Reports and other reports
9.1.4.4 The consideration of any amendments to the Constitution
9.1.4.5 Other business of which 21 days prior notice has been given to the President
9.1.4.6 The Chairmanship shall be taken throughout the meeting by the incumbent President or, in that person’s absence, by the Vice President. In the absence of both of these Officers, the meeting shall elect a member of the Executive to Chair the meeting.
9.1.4.7 The following shall be entitled to vote at a General Meeting:
9.1.4.7.1 The officers and other voting members of the Executive
9.1.4.7.2 Northamptonshire Hockey Clubs – two representatives each
9.1.4.7.3 Northamptonshire Affiliated Schools – one representative each
9.1.4.7.4 No representative may cast more than one vote, other than the President, who shall have a casting vote. Ten representatives present and entitled to vote shall form a quorum.
9.2 Special General Meetings
9.2.1 The President shall call a Special General Meeting at any time:
9.2.1.1 By order of the Executive
9.2.1.2 Upon the receipt of a requisition signed by the Chairman of no fewer than 10 affiliated members or in the case of schools, the Head Teacher.
9.2.1.3 At least 14 days notice of a Special General Meeting and of all resolutions to be proposed thereat, shall be given to each member as defined in Section 6. No other business shall be conducted.
10 Dissolution
10.1 A resolution to dissolve the Organisation shall be put to a General Meeting and shall be passed only by the affirmative vote of at least three-quarters of those entitled to vote and voting.
The Executive shall have the power to order a postal ballot to be concluded on a prescribed date prior to the General Meeting concerned.
If the resolution is carried, the Executive shall realize the assets of the Association and shall make provision for the Association’s liabilities.
The remaining assets at the date of dissolution shall be distributed to member organizations, for the benefit of hockey, in such manner as determined by a General Meeting or, if such a meeting so decides, by the Executive.
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